Agencies Make Their Internal Counterparts Better, And Vice Versa

collaborationMore corporations are taking some of the responsibilities previously handled by their public relations and advertising agencies back in-house. Regarding PR agencies, it’s no longer breaking news that many clients have taken their social media activities inside. But a recent report by The Association of National Advertisers (ANA) says that the expansion of in-house marketing and marketing communications capabilities includes bringing creative strategy in-house as well – a red flag for ad agencies.

A few highlights from the report (courtesy of Michael Lee and his Forbes.com article, “Can In-House Agencies Ever Be Great?”):

  • About 60 percent of the clients who participated in the ANA study say they are using in-house marketing capabilities vs. five years ago when 42 percent reported the same;
  • More than half of the clients polled say they have taken assignments that were traditionally the responsibility of their agencies back in-house;
  • 40 percent brought creative strategy in-house, which as Lee points out “has been a key agency capability and attraction to clients,” and
  • Almost 70 percent run their social marketing programs in-house.

For those of us experienced enough to have seen the rise and fall of in-house agencies, and now their apparent resurgence … well, it’s been an interesting ride.  During my years with once great computer manufacturer Apollo Computer, Inc. (acquired by HP in 1989), I was part of a dynamic in-house marketing communications team that had a level of enthusiasm, sense of purpose, work ethic and urgency as impressive as any agency I’ve seen since.

The team was as big as some small to mid-size agencies and included:

– Up to nine PR pros handling all corporate communications, all media and industry analysts relations and support at events and trade shows.  We didn’t call it “content development” then, but the PR team was largely responsible for developing a significant amount of the marketing content, from by-lined articles to white papers and speeches to press releases and customer success stories.

– another half-dozen or so copy writers, designers and other creative people.  All sales literature, customer brochures and product sheets, other promotions, themes for trades shows and employee conferences, etc., all done in-house. While there was an advertising agency on retainer, that agency acted as an extension of the internal team.

– a significant events team produced and set up every trade show, from negotiating trade show booth space to overseeing the unions setting up the booths on the showroom floor.

All were part of the same team and reported into the same management. It was a great model that worked at the time. Despite its great run, however, a similar model today would have more disadvantages than it does advantages.

Lee makes the point that an in-house agency works “right at the heart of a brand” vs. agency staffers who are outside looking in.  Somewhat sarcastically, he calls power, influence and control the “eternal Corporate Aphrodisiacs.”  And he’s right.  

But at the same time, in-house agencies can be at risk of becoming too internally focused. For those of us who have spent any amount of time on the client side, we know that the eternal meetings, time spent building consensus, bureaucracy and politics can chew the days and weeks away and relegate the creative process to the back burner.

One of the greatest advantages of working with an outside agency is the broader, external view and opportunity to learn from the campaigns of the agency’s other clients — best practices and also the campaigns that went bust, so what not to do.  In addition, agency people make it part of their business to know what’s coming around the next corner, marketing trends and new technology platforms that can help propel a client’s campaign.

And finally, an agency team makes the internal team stronger and vice versa.  An ambitious and competitive agency team can push an in-house team to stretch outside its comfort zone, and the best in-house teams will respond in kind.

What do you think? Do external agencies make internal teams do their best work?

The Best Way to a Journalist’s Heart is Through Research

tumblr_inline_mrttviCm101qz4rgpThe more things change in tech public relations, or in PR in general for that matter, the more they are the same.

Despite the demise of paper tech trade publications, like InformationWeek which last published in print on June 24, and the tsunami of all-digital channels, what journalists want from PR people hasn’t changed all that much – and likely never will.

  • Reporters still want relevant pitches from PR pros and abhor the thoughtless shotgun approach that for reasons I will never understand (other than pure laziness), so many PR agencies (sadly) still do.
  • Journalists will ignore PR pros who won’t take the time to understand their interests before they pick up the phone and pitch a story (what they might do instead is put together another one of those “why I despise PR people” articles).
  • A reporter is more likely to cover a trends piece vs. as a standalone company story.  As in the past, it behooves a PR pro to share the bigger picture in a pitch and insert the relevant client story as a case in point.
  • Oh…and PLEASE don’t forget to research the media channel and read the journalist’s most recent articles before you pitch. Sounds basic, I know, but not everyone does it.

These recommendations could have been written 10 or 20 or 30 years ago.  They were as relevant then as they are today.  But, in fact, they come out of The 2013 Top Tech Communicators Awards recently published by PRSourceCode which provides tech editorial, speaking, and award opportunity services for tech PR pros.  It’s a useful report  — which surveyed 68 journalists and 114 PR people — even though it reads much like the 2010 version of the same report which I wrote about here.

“Even in this Internet world, where the last story a journalist wrote is just a click away, journalists rail that PR folks fail to do their homework.  Journalists say 93 percent of pitches are not on target,” reads the PRSourceCode press release announcing the survey results.   “This points to a massive missed opportunity, as three out of four journalists say they use proactive pitches from PR folks to generate story ideas and sources.”

Imagine pitching a reporter before researching what that reporter likes to write about? Yup, happens all the time.  Senior PR people will do the profession a great service by mentoring the junior people to NEVER pitch a reporter or blogger before doing their homework.

Journalists, by a wide margin, also still prefer email pitches (99 percent which is actually higher than in 2010) while 70 percent of PR people use the phone for pitching (this stat actually surprises me since so many junior people especially are reticent to pick up the phone these days).   “PR pros need to hold the phone,” reads the report.  In addition to using the phone to pitch story ideas, PR pros who participated in the survey of course also use email (100% of them).  But apparently a high percentage, to the chagrin of journalists, are using the phone to follow-up on their email pitch.

The report also shares winners of the annual top tech communications awards including top tech business and trade publications (print and online), top tech blogs (no real surprises here), top tech journalists as well as top tech PR agencies  and top in-house departments. You can read the entire report right here.

(And a shout out to Jean-Baptiste Alphonse Karr for inspiring my lede).